How to Hire a Contractor – 12 Tips
1. Clearly Define Your Project Before You Start Looking
Before you even start reaching out to contractors, take some time to nail down exactly what you want. Are you looking for a backyard makeover with a new patio and flower beds? Or maybe a complete kitchen remodel? The clearer you are about your goals, the easier it will be to find someone with the right skills.
For example, if you want a new deck, think about the size, materials, and any special features, like built-in seating or lighting. Write down your ideas or even sketch them out—it doesn’t have to be professional, but it will give contractors something to work from.
2. Ask for Recommendations
Start by asking friends, family, or neighbors if they’ve worked with a contractor they’d recommend. Word-of-mouth referrals are often the most reliable because they come from people you trust. For example, if your neighbor just had a gorgeous pergola built, ask who did the work and whether they were happy with the experience.
If you don’t know anyone personally, check local community boards, online forums, or neighborhood apps like Nextdoor. People are often eager to share both good and bad experiences.
3. Check Credentials and Licenses
Not all contractors are created equal, so it’s essential to check their credentials. Make sure they’re licensed, insured, and, if required in your area, bonded. A licensed contractor has met certain standards, while insurance protects you in case of accidents.
For example, if you’re hiring someone to install electrical wiring in an outdoor gazebo, you’ll want to ensure they’re certified for electrical work. It’s okay to ask for proof—it’s your home, after all!
4. Look at Their Past Work
A good contractor should have a portfolio of past projects. Ask to see photos or, better yet, visit a current job site if possible. This can give you a sense of their style and attention to detail.
For instance, if you’re hiring a landscaper, look for examples of the type of yard you’re envisioning. Do they specialize in low-maintenance designs, or are they better at lush, garden-like setups? Seeing their work will help you decide if their aesthetic matches yours.
5. Get Multiple Quotes
Don’t settle for the first contractor you talk to, no matter how charming they seem. Get at least three quotes to compare pricing and timelines.
When comparing quotes, don’t just look at the bottom line. Pay attention to what’s included. For example, one contractor might quote a lower price for a fence but exclude the cost of removing your old one, while another includes it.
6. Ask About Timelines
Be upfront about your expectations for when the project should start and finish. Some contractors may be booked months in advance, so knowing their availability is crucial.
For example, if you want your yard ready for a summer party, make sure the landscaper can finish by late spring. Also, discuss how long the workdays will be and whether they’ll work on weekends.
7. Understand the Contract
Once you’ve chosen a contractor, make sure to get everything in writing. A clear contract should outline:
- The scope of work
- Start and end dates
- Payment schedule
- Warranties or guarantees
- Any permits or inspections required
Read the contract carefully and ask questions if anything isn’t clear. For example, if the contractor is installing a sprinkler system, the contract should specify the type of system, how it will be tested, and whether they’ll train you on how to use it.
8. Communicate Openly
Good communication is key to a successful project. Let the contractor know how you’d prefer to stay in touch—whether it’s via email, text, or weekly check-ins.
For example, if you’re traveling while the work is being done, make sure the contractor can send you daily updates with photos. Clear communication helps prevent misunderstandings and keeps everyone on the same page.
9. Watch Out for Red Flags
There are a few warning signs to keep in mind:
- Unusually low bids: If one bid is significantly lower than the others, it might mean the contractor is cutting corners.
- No written contract: Always insist on a formal agreement.
- High-pressure tactics: A good contractor won’t rush you to make a decision.
If your gut tells you something is off, trust it. It’s better to spend extra time finding the right fit than dealing with headaches later.
10. Don’t Pay Everything Upfront
It’s standard to pay a deposit to secure the contractor, but avoid paying the full amount upfront. A common structure is to pay one-third at the start, one-third midway, and the final payment upon completion.
For example, if you’re building a deck, make sure the final payment isn’t due until all the boards are installed and sealed and the area is cleaned up. This ensures the contractor stays motivated to finish the job.
11. Be Flexible but Firm
Projects don’t always go exactly as planned—weather, unexpected repairs, or supply chain delays can all cause setbacks. Be patient but hold the contractor accountable to the agreed timeline and quality of work.
For instance, if the new tiles for your patio are delayed, ask what temporary solutions might be possible in the meantime. Flexibility helps, but clear expectations ensure the work gets done.
12. Leave Reviews and Feedback
Once the project is complete, take the time to leave a review for the contractor. Whether it’s positive or constructive, your feedback helps future clients make informed decisions.
Trust your Instincts
Hiring a contractor doesn’t have to be stressful if you take the time to do your research and trust your instincts. With clear communication, realistic expectations, and a solid contract, you’ll be well on your way to creating the home or yard of your dreams. What’s your next big project? Let’s brainstorm together!